Email Us: enquiries@durhamsheating.co.uk
Terms and Conditions
1.These terms
1.1 These are the terms and conditions on which we supply products/services to you.
- Information about us and how to contact us
2.1 We are Durham Gas Services LTD a company registered in England and Wales. Our company registration
number is 07577118 and our registered office is at Unit 1a Stirling Road, West Carr Road Industrial Estate,
Retford, Notts. DN22 7SN. Our registered VAT number is 941670422.
2.2 You can contact us by telephoning on 01777 702684 or by writing to us at
enquiries@durhamsheating.co.uk.
If we need to contact you, we will do so by telephone or by writing to you at the email address or postal address
you provided us with.
2.3 When we use the words “writing” or “written” in these terms, this includes email. - Our contract with you
3.1 Quotations provided are valid for 30 days from the date of issue. It is based on information provided by you
and details of goods and services’ we propose to supply, at your request.
3.2 Please read the Quotation carefully. If the goods and services described do not accurately detail the work
you requested, please inform us immediately so we can amend the Quotation. Any goods or services not
described in the Quotation will not be included.
3.3 Any approvals or permissions required prior to carrying out the work described are the responsibility of
yourself. All work we carry out will conform to current regulations and standards.
3.4. E&OE -abbreviation for Errors and Omissions Excepted: used to say that a price list, product description, or
other document may contain mistakes or may not include some details (Cambridge Dictionary 2021). - Your rights to make changes
4.1 If you decide to make changes to the planned work, or request additional work be completed, after the
contract has been signed, you must inform us as soon as possible. Where possible we will attempt to
incorporate the changes.
4.2 Where these changes affect the costs stated in the Quotation, we will inform you as soon as we can. Any
extra costs will be charged to you as “Extras” to the original Quotation.
4.3 There are occasions where we may come across unexpected additional work. Should this arise, we will
inform you as soon as possible. If this additional work is within our area of competence to complete, we will
discuss this with you and at your request, carry this work out at extra cost. If the work required is outside our
area of competence, we will assist you in finding a competent person or, with your consent, may provide a
suitable subcontractor at extra cost. The costs will be discussed with you prior to the commencement of work.
No additional work will be carried out without your permission. - Work begun prior to the expiry of the cancellation period
5.1 If you have requested or agreed that installation work will commence before the fourteen (14) day
cancellation period expires, and you subsequently cancel in accordance with your rights, you are advised that
reasonable payment will be due for any work carried out prior to you cancelling the contract. This may include
any equipment that has been ordered for you and cannot be returned. - Our rights to make changes
6.1 We may change the product to reflect changes in relevant laws and regulatory requirements and to
implement minor technical adjustments and improvements. These changes will not affect your use of the
product.
6.2 In addition, we may make changes to these terms or the product, but if we do so we will notify you and you
may then contact us to end the contract and receive a full refund before the changes take effect: - Providing the products
7.1 During the order process we will let you know when we will provide the products to you and install them.
7.2 We are not responsible for delays outside our control. If our installation of the products is delayed by an
event outside our control, then we will contact you as soon as possible to let you know and we will take steps to
minimise the effect of the delay.
7.3 If you have asked us to install the products for you and you do not allow us access to your property as
arranged (and you do not have a good reason for this) we may charge you additional costs incurred by us as a
result. If, despite our reasonable efforts, we are unable to contact you or re-arrange access to your property we
may end the contract and clause 9.2 will apply.
7.4 You own the products once we have received payment in full. - Your rights to end the contract
8.1 You have the right to cancel this contract within fourteen (14) days of signing, without giving any reason. To
exercise the right to cancel, you must inform us of your decision to cancel this contract by a clear statement
(e.g. a letter sent by post or e-mail).
8.2 If you are ending the contract for a reason set out below the contract will end immediately and we will
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refund you in full for any products which have not been provided (unless special order) or have not been
provided properly. Reasons are:
- we have told you about an upcoming change to the product or these terms which you do not agree to (see
clause 6.2); - we have told you about an error in the price or description of the product you have ordered, and you do not
wish to proceed; - there is a risk that supply of the products may be significantly delayed because of events outside our control;
or - you have a legal right to end the contract because of something we have done wrong.
8.3 If you are not ending the contract for one of the reasons set out in clause 8.2, then the contract will end
immediately, and we will refund any sums paid by you for products not provided (unless special order).
- Our rights to end the contract
9.1 We may end the contract for a product at any time by writing to you if:
- you do not, within a reasonable time of us asking for it, provide us with information that is necessary for us to
provide the products; or - you do not, within a reasonable time, allow us to deliver the products to you and install them.
9.2 If we end the contract in the situations set out in clause 9.1 we will refund any money you have paid in
advance for products we have not provided (unless special order) but we may deduct or charge you reasonable
compensation for the net costs we will incur as a result of your breaking the contract.
- Price and payment
10.1 The price of the product (which includes VAT) will be the price set out in our written quotation at the date
of your order unless we have agreed another price in writing. We take all reasonable care to ensure that the
price of product advised to you is correct. Prices are fixed and non-negotiable.
10.2 It is always possible that, despite our best efforts, some of the products we sell may be incorrectly priced. If
the products correct price at your order date is higher than the price stated [as per quotation], we will contact
you for your instructions before we accept your order. If we accept and process your order where a pricing
error is obvious and unmistakable and could reasonably have been recognised by you as a mispricing, we may
terminate the contract, refund you any sums you have paid and require you to return the product at our
expense.
10.3 If the work described in the Quotation cannot be carried out continuously or if completion of the work is
delayed for reasons outside our control, we may issue intermediate invoices for work completed.
10.4 We accept payment with credit/debit card and BACS transfer (Business credit or debit cards not accepted).
You must pay for the products within 14 days after invoiced for works. Payment can be made over the
telephone for values of less than £1000.00 only. Payments of values greater than £1000.00 must be paid for
face-to-face or via BACS transfer.
10.5 If you think an invoice is wrong, please contact us promptly to let us know.
11 New Customer Policy
11.1 New customers may be required to pay for products and services upfront until a proven payment history
has been established.
11.2 The duration of the upfront payment requirement will be at our discretion and based on the customer’s
payment behaviour.
12 Late payment Policy
12.1 If the customer consistently fails to make payments on time, we reserve the right to modify the credit
terms.
12.2 Persistent late payers may have their credit terms reduced or revoked entirely.
13 Credit Term Adjustment
13.1Upon persistent late payment, credit terms can be reduced. Alternatively, the customer may be required to
make payments on a pro forma basis.
13.2 Under pro forma terms, payment for works must be received prior to the commencement of any new
work.
14 Notification:
14.1 Customers will be notified in writing of any changes to their credit terms. This notice will include the new
terms and the effective date.
15 Reinstatement of Credit Terms
Customers who have had their credit terms reduced or revoked may request a review after a period of timely
payments. The decision to reinstate credit terms will be at our sole discretion. - Deposits for works
16.1 We reserve the right to request deposits for quoted works to cover material costs. A 20-50% deposit may
be required 28 days prior to work commencement. You will be advised of this at point of quotation.
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- Our responsibility for loss or damage suffered by you
17.1 We will endeavour to protect your property, but any goods that are sensitive to dust/water should be
removed from the work area. The company will not be liable for any damage arising from work related damage
to susceptible belongings.
17.2 We will not be liable for replacement of carpets, other floor coverings, plastering/decorating etc where
access is required to route/repair pipework or following removal of obsolete parts of your plumbing system
(including any cleaning needed).
17.3 Remedial work following the provision of services will be specified within each written quotation. We are
not responsible for the cost of repairing any pre-existing faults or damage to your property that we discover
while providing the services.
17.4 If we fail to comply with these terms, we are responsible for loss or damage you suffer that is foreseeable
result of our breaking this contract or our failing to use reasonable care and skill.
17.5 We hold no liability for existing parts of your plumbing and(or) heating system such as, but not limited to,
existing radiator(s), valves, pipework, fittings, tanks, boilers, cylinders etc that may become faulty following
associated works (such as pressurising or heating system or water pipes, power flushing etc). - Review bodies
Durham Gas Services LTD are registered with Checkatrade review body. We welcome your feedback, and our
engineers will be leaving feedback forms following completed works. - Finance
Durham Gas Services Limited T/A Durham’s Heating Services (FRN 743755) is authorised and regulated by the
Financial Conduct Authority. Durham Gas Services Limited T/A Durham’s Heating Services acts as a credit broker
and not a lender and do not receive a fee for the introduction.
Credit is provided by Novuna Personal Finance, a division of Mitsubishi HC Capital UK PLC authorised and
regulated by Financial Conduct Authority. Finance options are offered subject to status and credit check which
must be completed before commencement of works. A 14-day cooling off period applies to all applications. If
cancelled within 14 days, alternative payment of full outstanding balance must be made.
Durham Gas Services Limited T/A Durham’s Heating Services, Company number 07577118. Registered in
England and Wales. Registered office: Unit 1a Stirling Road, West Carr Industrial Estate, Retford, Notts. DN22
7SN. - Promotional Offers
Any promotion run by Durham Gas Services LTD T/A Durham’s Heating Services is redeemable against
labour/services specified only. Durham’s Heating services has the right to withdraw promotions at any time.
Discounts/promotions not valid redeemable against heat care cover. May not be used in conjunction with any
other offer. No cash alternative. - Heat Care Terms & Conditions
Durham Gas Services Ltd will provide the services and benefits described in this cover:
- During this period
- Within the geographical limits
- Following payment of the premium.
We will provide the services and benefits based on the details you have supplied and subject to the following
terms and conditions. Please read carefully, to ensure this cover meets your individual requirements. Your cover
is made up of your application, these terms, and conditions (also referred to as ‘your cover’) and a cover
schedule. The terms and conditions for this cover are written in English and all correspondence entered shall be
in English.
The aims of this cover: This cover is a product which meets the demands and needs of house holders who want
protection in the event of a breakdown of their central heating system and/or their boiler* and controls. This
cover should complement your household insurance policies and provide benefit and services which may not be
available under those policies. We aim to provide a safe, high-quality service to repair the equipment included
under this cover. If you have any questions or concerns about your cover, please contact us on 01777 702684 *
Meaning of words: This part of the cover wording sets out the words which have a special meaning. Each word
is listed with the meaning explained alongside it and is printed in bold type wherever it appears in the cover
wording.
Application: An application for arrangement of cover (details within these terms and conditions) can be made by
you, by the completion of an application form following the offer of heat care, direct with an engineer or a
formal written quotation.
Central Heating System: The main hot water, gas, or oil central heating system in your home. This includes pipes
which connect components of the system, but not cold-water supply or drainage pipes. This does not include
any non-domestic heating or hot water systems or any form of solar heating.
Geographical Limits: Within a 10 miles radius of our office address. Cover outside of this radius is not provided,
if this affects you, we will tell you when you apply.
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Home: This is your place of residence, being your private domestic dwelling and any covered garage connected
to your place of residence. Excludes outside areas, including your gardens, lawn, outbuildings, borders, and
driveways.
Covered PERSON(S) or YOU/YOUR: The person named on the cover schedule, together with the members of
your household normally residing with you. In your absence on a trip away from home, the person duly
authorised by you as the key holder responsible for the home.
Our/us/we: Durham Gas Services Ltd administer the cover and manage all claims.
Period of Cover: The period shown on the cover. Heat Care call out visits will not be applicable to pre-existing
faults identified prior to cover commencement. Remedial works may be required to the heating system/boiler
prior to Heat care Cover being offered.
Unoccupied: When your home has not been lived in by your family or anyone who has your permission, for
more than 30 days in a row. Lived in means slept in frequently.
Boiler repair*: Where your boiler is under warranty by the boiler manufacturer, Heat Care does not include the
repair of your boiler and the cost of cover has been amended to reflect this. Your boiler will be covered under
the standard terms and conditions of the manufacturers guarantee. In this instance Durham’s would be your
initial point of contact and if required we would act on your behalf to organise a manufacturer repair as
necessary.
WHAT IS COVERED: - Parts and labour for repairs subject to terms of your cover.
- Up to 5 callouts per annum to carry out work on parts of your system covered.
- Priority service. You will be prioritised over persons who do not have any contract with Durham Gas
Services Ltd. - Getting to your system (see the ‘Getting to your system’ section under ‘About your cover’).
- Advice about your system from our Gas Safe/OFTEC Registered engineers during any necessary repair
visit.
All heat care plans include an annual safety inspection of your boiler. Any additional appliances you require
servicing can be undertaken on the same visit but will be charged at a reduced rate.
HEAT CARE COVER
Boiler and Central Heating: This service is for repairing a single boiler* and wet system (using water) in your
home and includes the following:
- Parts and labour if your gas/oil central heating system needs a repair.
- Any one-off repair up to a maximum of £500 and not exceeding £1000 in a 12 Month period.
- Hot water vented and unvented cylinders and Immersion heater working parts.
- Heating Controls (NOT including Internet smart controls).
- Standard type radiators and Thermostatic radiator valves.
What is not covered on your heating system: - Replacing parts of your boiler if our Engineer deems it beyond economical repair.
- Removing sludge or hard water scale from the boiler or system (see the Power Flushing section under
‘About your cover’). - Replacing your boiler, unless it is uneconomical to do so, or parts are no longer available, in which case
we would quote for a new appliance and give a £500 discount towards he cost. - Repairing or replacing appliance flues that aren’t part of your boiler.
- Repairing or replacing parts of your central heating system and controls that are specifically designed
for piped or electric under floor heating. - Replacing Internet smart controls.
- Replacing designer/towel or non-standard radiators, however, we will replace standard radiators and
radiator valves. - Boiler Mate or similar Internal products.
- Unvented cylinders over 10 years old.
- Any cost over £500 (Inc. VAT) we would incur to get your system/appliance to make a repair, for
example, pipes buried in walls or built-in appliances. We do not include the cost of getting to your
appliance where your system is inaccessible due to a design fault. - Items in the general exclusions.
- Restoring flow by getting to and unblocking or repairing drainage pipes and waste pipes (for example,
unblocking sinks, waste drains). This applies to pipes within your property but only where you have
sole responsibility for the pipes. - Wet or electric underfloor heating manifolds, pipe, cable, or electronic components.
5 - Oil storage tanks (either repair or replacement), including level gauges, filters, lift pumps, de-aeration
devices or fire valves. - Any pipework buried in screed/concrete floors.
All General exclusions: Your cover does not include the following: - Claims outside the period of cover.
- Design or existing faults – we will not include the cost of repairs needed because of design faults
(unless Durham Gas Services Ltd are responsible), or faults which existed before you entered cover. - Third-party or accidental damage – we will not include the cost of repairs relating to damage caused by
you or someone else. - Indirect losses caused by the breakdown – we will not include loss or damage to property (including any
cleaning needed) or any other type of loss caused by the appliance, boiler, or system to which this
policy relates breaking down or leaking (for example, damage to furniture caused by water leaks). If
access must be made to your appliance boiler or system, we will not repair or replace the original
surface or construction. Any redecoration that may be needed following our work is your responsibility
unless we have been negligent. - Normal insured risks – we will not include the cost of repairing faults, or damage caused by freezing
weather conditions, subsidence, structural repairs, accident, fire, lightning, explosion, flood,
earthquake, or storm. You should check your household insurance to make sure your home has
enough cover for these risks. - Replacing appliance, bathroom features, showers, and sanitary ware (apart from boilers as described
earlier). - Any general plumbing items not relating to your central heating system for example taps, showers,
WC’s, sinks. - Repairing or unblocking internal or external drains, manholes, soakaway, septic tanks, cesspits,
treatment plants and their outflow pipes. - Improvements, including work that is needed to bring your system up to current standards. Examples
of improvements include system upgrades, such as adding thermostatic radiator valves, replacing parts
such as flues or vents which do not meet current standards, and replacing working radiators and
improved models (these are examples only, not complete list). You may need to have improvements
carried out before we are able to complete other repairs to your system. - Replacing or repairing parts which do not affect how the system or appliance works or decorative or
specialist parts. - Resetting controls (for example, thermostats and programmers following changes due to winter or
summer). - Repairing faults or cleaning physical blockages (blockages such as rubble, sludge, and scale, but not air
locks), if we have told you permanent repairs or improvements are needed to make sure your
appliance or system works properly. We will only inform you of this if in our opinion, it is necessary. - Removing asbestos associated with repairing the appliance or system. When you have had any
asbestos removed you must give us a clean air certificate before we will do any further work at your
property. By law, the person who removes the asbestos must give you clean-air certificate. - Cash alternatives for repaired.
- We are not liable for the cost of reinstating decorative finishes such as flooring, wallpapering, paint
work/decorating that may be disturbed when accessing for repairs, unless we have been negligent. - Repairing or replacing any lead, steel, or iron pipes.
- The cost of repairing damage or breakdowns caused by changes to, or problems with, the gas,
electricity, or water services. - Commencing and/or continuing services where we reasonably consider that there is a health and
safety risk including the presence of hazardous materials; infestations; or harassment of our personnel.
We will not recommence work until Health and Safety risk has been rectified to our satisfaction. - Repairs (such as to your heat exchanger) that are required due to the build-up of sludge or other
debris. - A claim which occurs during the period of cover where the home is left unoccupied for more than 30
days.
Service Payment Plan
Durham’s Heating will undertake your annual boiler service as part of your Service Payment Plan. Additional
appliances can be serviced at a discounted rate at this time or can be included in your payment plan. This will be
discussed at point of acceptance. No parts/repair works will be included. Plan valid for appliance service only.
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Requesting assistance: (How to claim) First check the circumstances are covered. Having done this telephone
Durham Gas Services Ltd; on 01777 702684*. Our engineers will only attend where an adult of 18 years of age
or over is present.
**MAJOR EMERGENCIES WHICH MAY RESULT IN SEVERE DAMAGE OR DANGER TO LIFE OR LIMB SHOULD
IMMEDIATELY BE ADVISED TO THE PUBLIC SUPPLY AUTHORITY, OR IN CASE OF DIFFICULTY, TO THE PUBLIC
EMERGENCY SERVICES. SUSPECTED GAS LEAKS SHOULD ALWAYS BE REPORTED TO NATIONAL GRID EMERGENCY
SERVICE ON 0800 111 999.
About Your Cover: This cover only covers appliances used inside your home for domestic purposes. Your home
is the address notified to us when you applied for cover and that appears on your schedule. Cover does not
transfer when you move address.
Information to be provided – You must provide us with the full boiler Make and Model and confirm that your
boiler and central heating system (where appropriate) is in good working order with no water leaks before we
accept your boiler and central heating system onto cover. We will confirm these items to you.
Governing Law: Under the laws of the United Kingdom (England, Scotland, Wales, and Northern Ireland) both
you and we may choose the law which applies to this contract, to the extent permitted by those laws. Unless
you and we agree otherwise, we have agreed with you that the law which applies to this contract is the law
which applies to the part of the United Kingdom in which you live, or if you live in Channel Islands or the Isle of
Man, the law of whichever of those two places in which you live.
Payments: Following your first payment, (usually by direct debit) payments for your cover will fall monthly. All
our charges are inclusive of relevant taxes at prevailing rate. We will charge you £10 for any failed Direct Debit
payments and take a double payment on the next collection date.
Annual Boiler Service – Durham Gas Services Ltd endorses the Health and Safety Executive’s recommendation
that heating appliances are maintained regularly and serviced annually. This is included within the cost of your
cover. We reserve the right to service the boiler earlier than its anniversary with services typically being
undertaken May-September. A service reminder will be sent out to you via your chosen method of
communication. This will not affect your boiler guarantee.
Safety Advice: We may advise that permanent repairs or improvements are required to ensure your appliance
or system works safely; for example, to comply with gas safe regulations. If you do not follow our advice, it may
result in us being unable to fulfil our obligations of your proposed cover. In this case, your cover will continue to
run unless you tell us you would like to cancel or if we cancel (see ‘Cancellations Provisions’)
Spare Parts: We endeavour to attend to and repair your boiler/heating faults as efficiently as possible. In some
circumstances however, spare parts may need to be sourced from our suppliers to enable a full repair of your
system. This may result in a short delay in rectifying the fault and may require a return visit. This will not be
classed as a separate visit but will be included in the same callout.
Labour: A Durham Gas Services Ltd engineer will usually carry out the work. In some cases, we may authorise a
suitable, qualified contractor to carry out the work. Full disclosure will be provided in these circumstances.
Approved equipment: We only undertake work on appliances, energy-management systems and plastic pipes
which are on our approved list.
Third-party rights: No one other than you will be able to benefit from this cover. Cover cannot be passed to
someone else without our agreement.
Getting to your system: We include the cost of getting to your system (parts and labour) up to £500 (including
VAT) for each job, but not exceeding £1000 in a 12 Month period, for example, pipes under floorboards. We do
not include the cost of getting to your system (Parts and labour) where your system is inaccessible due to design
or fault; or pipes buried in concrete floors, in walls or built-in appliances.
Our responsibilities: We will meet our responsibilities under this cover within as reasonable time unless it is
impossible because of circumstances outside our control. We do not operate a service out of normal working
hours, on weekends or on Bank Holidays.
Guarantees: Any guarantees do not affect your legal rights under Sales of Goods Act 1979 and Supply of Goods
and Services Act 1982. You can get advice about your rights from a Citizens Advice Bureau or trading Standards
Department.
Appointment Times: Durham Gas Services Ltd lets you choose the time that suits you from AM (8am-12pm) or
PM (12 noon-5pm) Monday to Friday.
Power Flushing: We use Power flushing equipment and filters to clean heating systems to remove sludge and
other waste from central heating systems. If we recommend that your system requires cleaning with Power
Flushing, this shall be undertaken with your agreement, but would incur an additional cost (Quotation provided
prior to works). Our engineer’s will also advise you if other works are required to be eligible for cover and avoid
future problems. We may suggest you correct any design faults that might cause problems prior to beginning
the plan. This work can increase the life of your system and improve efficiency. When a repair is needed due to
sludge, for example, damage to pump, valves or radiators, we will attempt to carry out the repair excluding the
use of Power Flushing. This again would result in an additional fee being charged if accepted.
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Complaints Procedure: We aim to always provide a first-class service. However, if you have a complaint
regarding the standard of service you have received under your cover, the following procedure is available: In
the first instance, please write to Durham Gas Services Ltd (our address will be on your cover schedule.
Alternatively telephone us on 01777 702684 * or you can email us at; enquiries@durhamsheating.co.uk. We
aim to respond to your complaint within 48 hours during working hours, and to have resolved the issue by four
weeks from the day we receive your complaint. If we cannot give you a final decision within four weeks, we will
explain why and inform you when we hope to reach a decision. A copy of our full complaints policy can be
provided upon request.
Heat Care Cancellation Provisions: Cancellation by the Covered Person – You have the right to cancel any cover
either in writing or telephoning us within 14 days of the receipt of these terms and conditions. If you cancel
during this period, we will refund to you any premium you have paid. If you subsequently give notice in writing
or by telephone to cancel this cover other than at the renewal date, such cancellation shall take effect on the
date the notice is received or on the date specified in the notice, whichever is the latter. Unless you have made
a claim in the current cover year, we will give you a refund based on how long is left of any 12-month advance
or Direct Debit payments. Where you have made a claim, we may charge an amount to cover the cost of the
services provided up to the amount of £200.00.
Cancellation by us of Heat Care Cover: We may give you 14 days’ notice of cancellation of this cover by letter to
you at your last known address in the following circumstances: - If you have given false information.
- If you do not make the agreed payments.
- If we have advised you that permanent repairs or improvements are needed to make sure your
appliance or system work properly, and you do not follow our advice within reasonable period. This
advice may be including replacing your boiler or system. - If your appliance or system is not on our approved list or we are not reasonably able to find parts to
keep your system or appliance working safely. - If circumstances arise (including health and safety issues) which make it inappropriate for the cover to
continue. - If we cancel your cover because we have told you that permanent repairs or improvements are
needed, we may offer you another cover with us, for example, one which will not include parts causing
the problem, or does not include the cost of repairs to your system or boiler.
Premium position upon cancellation by us: If premium has been paid for any period beyond the date of
cancellation of this cover, the relevant pro-rata portion of this premium will be refunded to you or your estate.
Where we have cancelled your cover as your appliance or system is not on our approved list or where we are
not reasonably able to find parts to keep your system or appliance working safely, we will refund any premium
paid during the current period of cover.
Effective time of cancellation: This policy shall cease at 00:01 hours Greenwich Mean Time on the day stipulated
in any notice of cancellation sent by us or the day following the last day of the period cover for which the
premium has been paid; whichever is earlier.
Using personal information:
We collect and use your personal information for us to provide you with our Plumbing/ Heating/ Boiler repair
and installation service.
We use your personal information to send marketing communications to you about similar products and
services that may be of interest to you. We will send our marketing communications to you by email. It is to be
noted that you can object to your personal information being used by us to send you marketing information.
Each marketing email will also include an unsubscribe link to enable you to opt-out of receiving future
marketing communications.
Under the General Data Protection Regulation (GDPR) we must have a lawful basis to legally handle your
personal information. The lawful basis that we rely upon are as follows: Contract – to take steps, at your
request, to enter into a contract to fulfil your order and to perform our obligation under the contract (i.e., to
deliver your order); Legal obligation – to share personal information with law enforcement agencies and
regulatory bodies if required to do so by law; Legitimate interests – to use your personal information to send
you marketing communications about similar products/services in the future, to share your personal
information with third party professional service providers that we engage and to share your personal
information with our successor(s) in the event of a merger or acquisition.
We may share your personal information with law enforcement agencies, fraud prevention agencies and
regulatory bodies such as the FCA and HMRC when required to do so by law.
We may engage the services of professional advisers such as compliance consultants, lawyers and accountants
who may be given access to your personal information to provide their services to us. We will ensure that your
personal information is protected by obtaining a written undertaking of confidentiality from the professional
service providers.
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If we are subject to a merger or acquisition, we may share your personal information with the organisation(s)
that acquire or merge with our business and/or their professional advisers during the acquisition or merger
transaction and thereafter. In such circumstances the latter organisation will be required to use your personal
information in the same ways described in this privacy policy. We will store your personal information for up to
six years from ceasing to be our client. This is to enable us to refer to our records in the unlikely event that you
want to lodge a complaint against us within six years. A copy of our full Privacy policy is available upon request.